Digital Preservation Policy

Sapiens Evolución Científica (ISSN: 3072-8193) is firmly committed to the long-term digital preservation of all published scholarly content, ensuring its permanent availability, accessibility, authenticity, integrity, recoverability, and interoperability.

The journal recognizes digital preservation as an essential component of contemporary scholarly communication and a fundamental responsibility for ensuring the continued accessibility of scientific knowledge generated and disseminated through its publications.

To this end, the journal implements technical, organizational, and administrative strategies designed to protect the scholarly record against risks associated with technological obsolescence, infrastructure failures, security incidents, data loss, system migrations, and operational disruptions.

This policy is developed in accordance with international best practices promoted by organizations dedicated to scholarly communication, digital preservation, and Open Science, as well as the quality standards adopted by major scientific indexing and abstracting systems.

1. Permanent Preservation of the Scholarly Record

The journal ensures the long-term preservation of:

  • Published scholarly articles.
  • Bibliographic metadata.
  • Editorial records and documentation.
  • Final published versions.
  • Supplementary materials associated with articles.
  • Administrative information related to the editorial process.

Preservation activities are conducted to ensure that content remains accessible and usable over time by researchers, academic institutions, policymakers, and the international scientific community.

2. Backup and Information Security

The journal maintains regular backup procedures covering:

  • Editorial databases.
  • Submitted manuscripts.
  • Editorial production files.
  • Published articles.
  • Metadata records.
  • Website content.
  • Editorial management systems.

Backup copies are maintained through mechanisms that facilitate data recovery in the event of technical failures, security incidents, or unforeseen contingencies.

Access to preservation and backup systems is restricted exclusively to authorized personnel and protected through appropriate information security measures.

3. Persistent Identifiers

To ensure the permanent identification and discoverability of published scholarly content, all articles receive a:

Digital Object Identifier (DOI)

The DOI provides:

  • Persistent identification of scholarly works.
  • Stable content location.
  • Efficient information retrieval.
  • Interoperability among scholarly systems.
  • Standardized academic citation.
  • Long-term preservation of permanent links.

The journal promotes the systematic use of DOIs in citation, indexing, preservation, and scholarly dissemination activities.

4. Metadata Preservation

Sapiens Evolución Científica permanently preserves metadata associated with each scholarly publication.

Preserved metadata include, among others:

  • Bibliographic information.
  • Authorship information.
  • Persistent identifiers.
  • Editorial dates.
  • Indexing information.
  • Preservation metadata.
  • Administrative records.

Metadata preservation supports content discovery, interoperability, traceability, and international visibility of published research.

5. Digital Preservation and Access Formats

The journal publishes and preserves its content using widely accepted digital formats that support long-term accessibility and preservation.

Depending on the available editorial infrastructure, articles may be distributed in formats such as:

  • PDF
  • HTML
  • JATS XML
  • EPUB (when applicable)
  • Other interoperable formats compatible with international scholarly communication standards

The journal may migrate content to new formats whenever necessary to maintain accessibility and prevent technological obsolescence.

6. Digital Preservation Networks and Systems

To strengthen the long-term preservation of published scholarly content, the journal participates in, or may progressively join, specialized digital preservation infrastructures, including:

  • PKP Preservation Network (PKP PN).
  • LOCKSS (Lots of Copies Keep Stuff Safe).
  • CLOCKSS (Controlled LOCKSS), when applicable.
  • Certified institutional repositories.
  • National and international digital preservation systems.
  • Trusted digital archiving services.

The use of distributed preservation systems enables the creation of redundant copies of scholarly content and ensures its recovery and continued availability in the event of technological contingencies.

7. Interoperability and Metadata Harvesting

The journal implements international interoperability standards that facilitate the exchange, discovery, retrieval, and dissemination of scholarly information.

To achieve this, the journal supports automated metadata harvesting through:

Open Archives Initiative – Protocol for Metadata Harvesting (OAI-PMH)

This protocol enables integration with:

  • Institutional repositories.
  • Scientific information systems.
  • Bibliographic databases.
  • Academic discovery services.
  • Journal directories.
  • National and international indexing platforms.

Technical Specifications

Protocol: OAI-PMH 2.0

Metadata Schema: Dublin Core

OAI-PMH Base URL:

(To be updated with the official OJS URL of the journal)

The adoption of these standards strengthens the interoperability requirements of indexing and abstracting services such as SciELO, Scopus, DOAJ, Redalyc, Latindex, and other international scholarly information systems.

8. Technological Sustainability

The journal maintains a policy of continuous technological updating to ensure the stability, security, and preservation of published content.

When necessary, the journal may implement:

  • Software updates.
  • Platform migrations.
  • Technological infrastructure modernization.
  • Digital format conversion.
  • Metadata normalization.
  • Storage system optimization.

During these processes, appropriate measures are taken to preserve:

  • Content integrity.
  • Associated metadata.
  • Persistent identifiers.
  • Editorial records.
  • Continuity of public access.

9. Complementary Preservation Strategies

The journal applies additional measures to ensure the permanence of its digital scholarly heritage, including:

  • Preservation of original files submitted by authors.
  • Preservation of final published versions.
  • Retention of historical editorial records.
  • Periodic integrity monitoring of digital files.
  • Disaster recovery procedures.
  • Business continuity plans.
  • Regular verification of content accessibility and availability.

These measures contribute to the security, sustainability, and long-term preservation of the journal’s scholarly collection.

10. Commitment to Open Science and Permanent Access

Sapiens Evolución Científica considers digital preservation a fundamental component of Open Science.

Accordingly, the journal seeks to ensure that all published content remains:

  • Accessible.
  • Recoverable.
  • Citable.
  • Interoperable.
  • Reusable.
  • Available for future generations of researchers.

Digital preservation strengthens the transparency, reproducibility, visibility, and impact of the scientific knowledge disseminated by the journal.

Final Statement

Sapiens Evolución Científica reaffirms its commitment to the permanent preservation of scientific knowledge through the implementation of persistent identifiers, international metadata standards, interoperability protocols, distributed digital preservation systems, and ongoing technological sustainability strategies.

The journal adopts internationally recognized best practices in digital preservation to ensure the continued availability, authenticity, integrity, accessibility, and recoverability of its scholarly record, thereby contributing to the advancement of global scholarly communication and the long-term availability of research outputs.